Administrative Assistant (Maternity Leave Cover)

Department of Computer Science, Wolfson Building, Parks Road, Oxford

Administrative Assistant (Maternity Leave Cover)

Fixed term, Part-time - 0.6 FTE (22 hours) over a minimum of 3 days on-site

Applications for less hours to be considered to a minimum of 15 hours per week.

Grade 5: Salary £28,759 - £33,966 per annum with a discretionary range to £37,099 p.a. for exceptional candidates

SECONDMENTS CONSIDERED

As a member of the departmental administrative support team, The Administrative Assistant will deal with a wide range of matters, sometimes of a highly confidential nature, on behalf of the Department’s academic and research community.

This post is to cover the absence of the substantive post holder, who is taking a period of maternity leave. The post is available until 17 March 2025 or the actual return of the substantive post holder, or the resignation of the substantive post holder and employment of a new post holder, whichever is the earliest.

The administrative support team will provide a range of services including, but not limited to, booking travel, arranging travel insurance, expense claims, purchasing, diary management, reception cover, conference and event support, administering the departmental visitor and membership schemes, and committee servicing.

We are seeking applicants with experience of managing administrative processes who have excellent organisational skills, good communication skills, and ability to work independently and as part of a team.

You will be the first point of contact for staff and visitors. You will assist in producing and maintaining a number of sources of information on the website and in publications You will prepare and circulate papers, agendas, minutes and draft briefing notes as appropriate for committees and meetings, and provide full administrative support on financial matters.

Applications for this vacancy are to be made online. You will be required to upload a supporting statement as part of your online application. The supporting statement must explain how you meet each of the selection criteria for the post using examples of your skills and experience.

The closing date for applications is 12 noon on 29^th February 2024. Interviews are expected to be held in March.

We are a Stonewall Top 100 Employer, Living Wage, holding an Athena Swan Bronze Award, HR excellence in Research and Race Equality Charter Bronze Award.

Our staff and students come from all over the world and we proudly promote a friendly and inclusive culture. Diversity is positively encouraged, through diversity groups and champions, for example http://www.cs.ox.ac.uk/aboutus/women-cs-oxford/index.html , as well as a number of family-friendly policies, such as the right to apply for flexible working and support for staff returning from periods of extended absence, for example shared parental leave.

Demonstrating a commitment to provide equality of opportunity. We would particularly welcome applications from women and black and minority ethnic applicants who are currently under-represented within the Computer Science Department. All applicants will be judged on merit, according to the selection criteria.

For further details and to apply please visit:

https://my.corehr.com/pls/uoxrecruit/erq_jobspec_version_4.display_form?p_company=10&p_internal_external=E&p_display_in_irish=N&p_process_type=&p_applicant_no=&p_form_profile_detail=&p_display_apply_ind=Y&p_refresh_search=Y&p_recruitment_id=171010